For brokers and notaries, trust is crucial. Both for clients and the firm's reputation, it is of utmost importance that processes in the transfer of real estate are smooth, secure and efficient. In the modern digital world, this can be challenging without the right tools.
A successful real estate transaction leans on the secure exchange of confidential documents and data. Although still commonly used, traditional methods such as e-mail and physical mail carry risks. Emails are sent (because of a spelling error, for example) to the wrong person, mail is opened by unauthorized persons or something simply takes too long to get from A to B.
FileCap is a digital secure file transfer solution designed specifically for transfer professionals such as notaries and real estate agents. It transmits official, confidential documents quickly and securely with application of encryption and offers offices options such as setting duration of availability, maximum number of downloads and required verification methods for receipt.
(Signed) agreements safely received
Conversely, it is also easy to let files come in securely: use the Public Invitation function to invite clients to use FileCap to send you a passport copy or signed deed, for example. You can also do that for lots of people at the same time: for example, set up a portal in your own corporate style to have signed agreements and deeds sent to your office.
With FileCap, it doesn't matter whether you or your clients work with Outlook, Office 365, Gmail or another mail provider: the solution integrates with all existing mail applications and can be used on both computers and mobile devices. By using plug-in for Outlook or deploying FileCap via a web environment, you can provide your data streams with a customized cyber-help.
Don't want to include certain information in documentation because it needs to stay internal? FileCap is equipped with business rules (also known as DLP), a feature that scans the contents of emails and files for such things as personally identifiable information (pii), credit card information and financial data and prevents it from ending up with the wrong recipients.
FileCap to complement existing services
Regardless of whether your customers prefer to exchange paper documents or work by a digital route, FileCap allows you to support both options. Important documents can be sent and received securely online, while continuing to provide existing service to those who prefer it.
With FileCap, make file transfers a secure affair, ensuring privacy and confidentiality. Like fellow offices, improve your transaction processes and increase mutual trust.
